Billing

Post-ship Billing Run Simplification

This simple modification does a sweep of all billing from all workstations, and puts it into one billing run. The single Billing run prints the invoices(=BIL620) and updates billing (=BIL630).

It makes End of Day processing really easy and fully automated. It can be run in batch mode, so can be automated in your favourite scheduler. It lowers overhead on the AS/400, by processing billing only once, and saves on trying to keep track of multiple Billing audit trail print-outs. The result is only a single BIL630 and ACR520 report. It also reduces the number of General Ledger batches created.

Billing Run Simplification

This simple modification does an automated, batch billing run. The single Billing run prints the invoices(=BIL522) and updates billing (=BIL530).

It makes End of Day processing really easy and fully automated. It runs in batch mode, so can be automated in your favourite scheduler. It lowers overhead on the AS/400, by processing billing only once, and saves on trying to keep track of multiple Billing audit trail print-outs. The result is only a single BIL530 and ACR520 report. It also reduces the number of General Ledger batches created.

Separate Billing Runs with Forms Type Over-rides by Profit Centre

If you need to update and print your billing in multiple locations, with different forms sets on different printers, this is the answer. With the billing run able to be run by profit centre, and an Invoice forms-type and output queue definable by profit centre, your whole run can be printed on different stationery at different printers for different branches.

Invoice InquiryReprint

This is an online Invoice Inquiry/Reprint facility, allowing you to view the invoice on-screen, and the print it , if required.

If the Create/Fax product is installed, you can fax the invoice as well. A pop-up window appears, for you to enter some fax cover-sheet text, and to put in a fax number (if different from the one on the Customer Master).

If the printing of a batch of invoices has been lost, it allows for a whole General Ledger Batch of invoices to be reprinted, or by ranges of customer, dates, etc.

New Commission System Interface

We have introduced full commission processing , with interfaces to General Ledger, Accounts Receivable and Accounts Payable. Commission details can be entered at Post-ship Billing Entry time, and the Post-ship Billing update posts the entries to General Ledger.

Because of the very specific nature of commission schemes, it is likely that yours will be quite unique, but there is the ability to generate the commission calculation, using standard BPCS Commission Codes on Item Master, Customer Master, Salesperson Master and the standard commission tables.

Billing Credit Control Information

A new master file allows you to define the credit controller details by profit centre, invoice type, etc.

Credit controller name, contact details, including email address, print on invoices and invoice reprints, to make customer queries easier.

Profit Centre security on Post-ship Billing and Drop Ship Confirmation

Defined by user, the profit centre security stops users from inadvertently billing/crediting the wrong profit centre, or confirming drop ship billing for a profit centre other than their own.

Customer Purchase Order Format Definition and Validation

Sick of the customer not paying because there isn’t one of their valid purchase order numbers quoted? Now you can define the expected format of the customer’s purchase order by customer. Format will be validated in Customer Order Entry, Shop Floor Control and in Post-ship Billing.

Improved Ship-to Delivery Address Handling

The standard ship-to window has been replaced with the more complete ‘Ship-to Look-up’ program.

If there are multiple ship-to addresses, automatically display the ‘Ship-to Look-up’ program, so that the user can select one.

Automatically generate freight charge lines

Automatically create a ‘Freight’ special charge line on new orders, where a freight charge hasn’t already been charged. The decision to add a freight line, and what charge code is to be used, can be controlled by Customer, Order Type and/or minimum order value.